Books health
- Balances on the wrong side of their account type
- Undeposited Funds carrying a balance
- Money received or credited but never applied
- Merchant clearing accounts that never washed to zero
For fractional CFOs and controllers
You didn’t keep these books. Find out what’s in them before you put your name on the forecast.
Connect the client’s QuickBooks Online company and ask for the check-up. Before the kickoff call you know which balances can’t be right, what has been sitting in holding accounts, and how the books have actually been kept. Then fix what matters through plans you approve.
Reads only, until you approve a planEach client kept separateEvery client on one plan
The check-up
Nineteen checks, run before you open a single report.
Each one reads the books the same way every time and shows the transactions behind what it found. The check-up changes nothing in QuickBooks.
What is owed
- Invoices open past 90 days
- Bills the books still show as owed
- Customers and vendors holding money on account
Coding
- Lines still sitting in Uncategorized or Ask My Accountant
- Expenses of $1,000 or more with no class, for a client that uses classes
- Purchases of $2,500 or more expensed outright that may be assets
Names
- Customers and vendors that look like the same party entered twice
Year-end
- Vendors paid enough for a 1099 who are not marked for one
How the client works
- How each vendor is usually coded, and which are coded more than one way
- Vendors that bill on a rhythm, and their usual size
- Accounts that have gone quiet
- When each month actually got closed, and how late
What stays yours
The checks find the mess. The judgment is still the job.
No check decides whether revenue landed in the right period, whether an accrual is missing, or whether a depreciation schedule ever ran. Those depend on facts outside the ledger. The check-up gives you the ground to stand on: a list of what is plainly wrong, so your billed hours go to the questions only you can answer.
Ask your AI to dig into any finding, through Zeno, with the transactions in front of it: “Show me what is behind the Undeposited Funds balance, oldest first.”
- 01Connect and run the check-up
One QuickBooks sign-in per client company. The history loads, and the checks run over it.
- 02Confirm how the client works
Zeno drafts what two years of history say about coding and rhythm. You confirm what is right, and it guides the work from then on.
- 03Clean up through plans
Corrections, reclassifications and duplicate names come back as one plan you approve, and can be reversed as one run.
- 04Answer the owner from live numbers
Reports and agings are read from QuickBooks at the moment you ask, so what you quote is what the client sees.
Across every engagement
Several companies, each in its own lane.
Nothing carries over by accident
Each company has its own rules, knowledge and history. What one client taught Zeno never codes another client’s charge.
The owner can look, not touch
Give the CEO view-only access to their own company. They read the numbers, in the console or through their own AI, and leave you questions.
The client’s bookkeeper stays
Invite the in-house bookkeeper and limit them to their company. You decide who may approve a posting.
A record of why
Every action is logged with what was done, why and what is still open, so the next month starts where this one stopped.
Priced by company, never by person: Zeno for Firms starts at $149 a month for three companies →
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